Meeting Conclusion Support ​​​​​​​

(WorldData MCS V9a)

Introduction

​​​​​​​Meeting Conclusion Support is designed with the goal of promoting the conclusion of each meeting, thereby quickly providing meeting conclusion to everyone, facilitating the performance of assigned tasks after the meeting.

Features

I/ Connect to eCabinet system

1. Get meeting information

This software is able to connect to the meeting system to synchronize information including:

- Allow connecting to eCabinet system

- Allow authenticating via SSO token

- Allows retrieving ID list of meetings that took place already from eCabinet system

- Allow getting a list of participants from the eCabinet system

- Allow getting the roles of meeting participants from the eCabinet system

2. Send meeting conclusion to eCabinet system

After completing the Meeting conclusion and issuing the meeting conclusion in writing, the final document will be included in the Meeting conclusion section on the eCabinet software:

- Allow connecting to eCabinet system

- Allow authenticating via SSO token

- Allow uploading the meeting conclusion file into the document folder Meeting conclusion by meeting ID on the eCabinet system

3. Connect to eCabinet system to send the updated meeting conclusion notification

After uploading the Meeting conclusion, connect to the eCabinet system to send the meeting conclusion notification:

- Allow connecting to eCabinet system

- Allow authenticating via SSO token

- Allow sending the notification to meeting participants about updating the meeting conclusion.

II/ Connect to the voice-to-text system

The software has the ability to connect to the voice-to-text system to get the voice-to-text minutes after each meeting:

- Allow connecting to the voice-to-text system

- Allow authenticating via SSO token

- Allow getting the voice-to-text minutes by meeting ID

- Allow getting the voice-to-text minutes by participant

- Allowing getting the audio recordings as a whole or in part to serve as comments on the draft of meeting conclusion.

III/ Edit, add information to the draft of meeting conclusion

The meeting secretary may edit and add information according to the voice-to-text minutes to produce a draft of meeting conclusion:

- Allow creating a new draft of meeting conclusion by meeting ID

- Allow getting the content of a voice-to-text minutes of a meeting or of a participant and putting it into the draft of the meeting conclusion.

- Allow editing and adding the content of the meeting conclusion.

- Allow deleting the draft of a meeting conclusion.

- Allow saving or cancelling after editing.

IV/ Transfer to ask for opinions, comments of participants

After completing the meeting conclusion draft, the meeting secretary may send the draft to related persons for comments and confirmation:

- Allow sending the meeting conclusion draft to relevant people.

- Allow recipients to add/edit/delete comments to draft.

- Allow draft recipients to listen to the meeting recording again to compare with the content of the draft. The software supports partial or full listening. During the listening process, it allows skipping or stopping/continuing as needed.

- Allow notifying the meeting secretary after receiving comments from related people.

V/ Sum up comments and suggestions

Allow the meeting secretary to read draft comments, make corrections and send them back to the related people as needed:

- Make the statistics of suggestions to the draft

- View details of suggestions

- Edit the draft according to comments.

- Send it back to related people to exchange and confirm the content after editing.

VI/ Sample of meeting conclusion in writing

The software supports many types of meeting conclusion documents:

- Allow the secretary to choose the type of meeting conclusion document when creating a meeting conclusion draft.

- Allow adding/editing/deleting the meeting conclusion templates.

- Allow creating types of meeting conclusion templates.

- Allow putting the meeting conclusion templates into groups according to the template type.

VII/ Export to.doc, .pdf files

The software allows exporting meeting conclusion documents to .doc, .docx, .pdf formats

- Allow exporting the conclusion documents to .doc file

- Allow exporting the conclusion documents to .docx file

- Allow exporting the conclusion documents to .pdf file

VIII/ Connect to the document management system

The software allows connecting to the document management system to issue the meeting conclusion document:

- Allows connecting to a document management system.

- Allow authenticating with the document management system via SSO token.

- Allow creating a document on the document management system with the content of meeting conclusion.

IX/ Search for meeting conclusion

The software allows users to search for meeting conclusions:

- Allow searching for the drafts of meeting conclusions

- Allow searching for suggestions to meeting conclusion drafts

- Allow searching for meeting conclusions by: Content of meeting conclusion, Time, Status of meeting conclusion (published, approved, asking for comments, etc.).

X/ Submit for approval

The software allows the secretary to submit to the leader for approval after finishing the meeting conclusion draft:

- Allow selecting the leader for approval.

- Allow making notes as reference for the leader.

- Allow sending the notification to the leader to know there is a document waiting for approval.

XI/ Approve the meeting conclusion

The software supports the leader to approve the meeting conclusion draft as follows:

- Allow viewing the content of the meeting conclusion draft.

- Allow listening to the recording content of the meeting.

- Allow viewing the notes of the meeting secretary.

- Allow viewing the suggestions for the meeting conclusion draft.

- Allow approving/disapproving the draft.

- Allow adding notes and sending it back to the secretary.

XII/ Manage users

The user administration interface has the following features:

- Allow adding/editing/deleting user information.

- Allow configuring the business workflow of the meeting conclusion draft.

- Allow authorizing the business permissions to users by role: Secretary, Participant, Leader.

XIII/ Supported platforms

- Support Windows, Linux platforms on computers, iOS, mobile Android, iPads

System architecture

Technical solutions used

- Programming language: C#, JS, python, NodeJS, ReactJS

- Database: MySQL, SQL Server, PostgreSQL, NoSQL

- Operating system: Windows server 2019, x64; Ubuntu

Hardware requirements

- CPU: 8 CPU cores

- Ram: 16GB

- Disk: 500GB

- OS: Ubuntu Server 18.04 x64

Price

To learn about the price, contact us here.​​​​​​​